Organization Process and Management (Living a More Productive Life)

Living a More Productive Life

Definition of Organizing

Organizing is a process of determining, specifying, and dividing work tasks. According to Drs. Malayu S.P. Hasibuan, organizing is a process of determining, grouping, and arranging various activities needed to achieve goals, placing individuals in each of these activities, providing necessary tools, and assigning relative authority to individuals performing these activities.

Organizing differs from organization. An organization is a static tool or container, whereas organizing is a dynamic process. Organization is the outcome of organizing, and the individual processing within an organization is referred to as an Organizer.

In managing something, organizing is crucial. An organization, resulting from organizing, serves as the container or tool for implementing management processes to achieve its objectives. Therefore, it is essential to understand the elements of an organization.

Elements of an Organization

1. People - This is fundamental; without people, there would be no organization.
2. Place - Since an organization consists of several people, the existence of a place is crucial as the meeting point for individuals to organize.
3. Goal - A new entity can only be called an organization if it has a goal.
4. Work - Without work, the organization's goal cannot be achieved.
5. Structure - This element exists to facilitate interaction and collaboration among individuals.
6. Technology - An organization exists if there is a technical component.
7. Environment - An organization is considered to exist when there is a mutually influential environment, such as a social cooperation system.

Principles of Organization

Principles or principles in an organization are fundamentally important. To realize the goals of an organization, it must have organizational principles. The following are principles according to Drs. Malayu S.P. Hasibuan:

1. Principle of Organizational Objective
2. Principle of Unity of Objective
3. Principle of Unity of Command
4. Principle of the Span of Management
5. Principle of Delegation of Authority
6. Principle of Parity of Authority and Responsibility
7. Principle of Responsibility
8. Principle of Departmentation (Principle of Division of Work)
9. Principle of Personnel Placement
10. Principle of Scalar Chain
11. Principle of Efficiency
12. Principle of Continuity
13. Principle of Coordination

Organizing Process

The process or steps in organizing vary for each organizer, influenced by their unique characteristics. Generally, the steps in the organizing process include:

1. Set specific goals for the organization.
2. Formulate activities to achieve the predetermined organizational goals.
3. Group activities for easier control.
4. Organize the intensity of authority and responsibility and establish priorities.
5. Assign members to departments or sections according to needs.
6. Provide clear direction by detailing tasks in each section.
7. Create the organizational structure.

These are the general steps in the organizing process. As mentioned earlier, each organizer or manager has their own characteristics in managing their organization, making management not just a science but also an art that is unique to each individual.

Mushpih, Writer on Shariavest.